Payroll & Accounting Manager

OakLeaf Clinics - Business Office

OakLeaf Clinics - Business Office has an exciting opportunity to join our team as a payroll and accounting manager.

OakLeaf Clinics is dedicated to providing our patients with compassion, trust, and a lifetime of individualized care. Our healthcare team consists of physicians, nurse practitioners, physician assistants, dietitians, nurses, respiratory therapists, and medical assistants working in concert with laboratory/imaging services to offer individualized care to the Chippewa Valley.

Position description

OakLeaf Clinics is excited to add an experienced payroll and accounting manager to our team. Anyone looking to take on a wide variety of responsibilities that will grow their current knowledge base and leverage their developed skillsets will fit great into this role. The position will manage all payroll functions and perform financial duties associated with payroll, benefits, and general accounting. Responsibilities also include payroll and benefit reconciliations, maintaining internal control policies and procedures, and being a resource for others. This position works very closely with the human resources manager and accounting department and reports to the Chief Financial Officer.

Responsibilities

  • Processes and enters data for payroll, performs related data processing functions, and performs other related work as required
  • Provides excellent customer service to our team, be dependable and maintain confidentiality in all situations
  • Effectively presents information and responds to questions from employees, outside organizations, and the public
  • Exercises sound judgment and makes appropriate decisions in a manner consistent with essential duties and responsibilities
  • Interprets and communicates the various provisions of the payroll process
  • Acts as the first point of contact for employees and others who need assistance from the payroll department
  • Appropriately directs people for additional assistance when needed
  • Demonstrates excellent teamwork and works cooperatively with other department members to ensure tasks are completed accurately and successfully
  • Participates in developing department goals, objectives, and processes
  • Offers suggestions to improve related Human Resources processes
  • Maintain payroll best practices to ensure continuous improvement of the payroll function -- configuring, optimizing, and utilizing the ADP system to its full potential
  • Perform ad hoc reporting and analysis for payroll and financial statements, investigating problems, providing explanations and interpretation
  • Monthly reconciliation of payroll and benefit-related accounts
  • Develops, implements, and maintains accounting and payroll policies and procedures.
  • Participates in external audits related to payroll (work comp, 401K)
  • Serve as backup for daily bank activities, including approvals, recording, reconciliations, and direct deposit vendor payments
  • Executes new vendor setup and 1099 compliance
  • Performs other duties as assigned

Qualifications

  • Bachelor's degree in accounting, business, or relevant area
  • Five plus years of relevant experience in payroll (leading payroll functions and processes)
  • Three years of supervisory experience
  • Higher level knowledge of Microsoft Office suite (Word, Excel, Outlook)
  • Experience and full understanding of ADP systems
  • Understanding of payroll administration, controls, governance, and compliance obligations related to payroll and payroll taxation
  • Ability to maintain confidentiality and use sound judgment while keeping others informed as appropriate
  • Highly analytical with a sharp focus on detail and accuracy; able to think logically yet broadly to solve immediate issues, identify and diagnose the root cause of systemic issues, and take a leadership role in driving improvements and efficiencies
  • Must have the ability to consistently produce accurate work products while successfully managing multiple priorities at once and deliver with a sense of urgency
  • Excellent verbal and written communication skills, and attention to detail
  • Performs work in a self-directed manner and works with less structured, more complex issues
  • Duties and responsibilities will be performed with a high level of accuracy

Date Available: Wed, 03 Aug 2022
Salary: $70,000 a year
Education: Bachelors
Job Type: Full Time
Experience: 5+ years
Location: 719 W Hamilton Ave, Suite B • Eau Claire, WI 54701

To apply, please send cover letter and resume to:

Janelle Joas, Human Resources Manager

OakLeaf Clinics
3802 Oakwood Mall Dr, Eau Claire, WI 54701

Apply Now

We are dedicated to providing our patients with compassion, trust, and a lifetime of individualized care.

OakLeaf Clinics healthcare team consists of physicians, nurse practitioners, physician assistants, dietitians, nurses, respiratory therapists and medical assistants working in concert with laboratory/imaging services to offer individualized care to the Chippewa Valley.

We offer our healthcare team

  • Competitive Salaries
  • Generous Paid Time Off
  • Paid Holidays
  • Exceptional Retirement Savings Plan
  • CME Allowance & Paid Time Off
  • Flexible Schedule with Work-Life Balance
  • Health/Dental/Vision Insurance
  • Short-Term Disability Insurance
  • Medical Malpractice Coverage